The ACSO has designated at least one employee with responsibility to coordinate the ACSO’s efforts to comply with and carry out its responsibilities under the ADA with respect to inmates, whose title is the “ADA Coordinator for Inmates.” Further, the ACSO has designated at least one employee as an ADA Deputy Coordinator for Inmates (“ADA Deputy Coordinator”), who is available in case the ADA Coordinator is not available.
Duties and Responsibilities
1) The ADA Coordinator and ADA Deputy Coordinator for Inmates shall have the responsibility and authority to: ensure that procedures for the prompt and equitable resolution of ADA complaints by inmates and/or requests by inmates with disabilities for reasonable modifications or appropriate auxiliary aids or services or addressing physical access issues are in place, publicized, and implemented; process, investigate, and promptly act upon inmate complaints and/or requests for reasonable modifications or auxiliary aids or services; ensure that all ACDF staff who interact with inmates with disabilities are provided with adequate and appropriate information and training on ADA issues; ensure that inmates with disabilities are housed in facilities that accommodate their disabilities and that all applicable ACDF facilities and programs are ADA compliant; compile and maintain such information concerning inmates with disabilities in the custody of ACDF as is necessary to carry out the duties and responsibilities of the position; develop and maintain an inventory of written materials and other resources concerning ADA compliance (including, without limitation, laws, regulations, reference materials, educational materials, DOJ publications, and contact information); and otherwise coordinate ACDF’s efforts to comply with and carry out its responsibilities under the ADA with respect to inmates. The ADA Coordinator and ADA Deputy Coordinator for Inmates shall also serve as a resource for inmates, other ACDF employees, and for representatives of federal, state, and county government agencies who have questions regarding ACDF inmates with disabilities, ACDF's obligations with respect to inmates with disabilities, and ACDF procedures concerning ADA compliance.
2) The ACSO has received funding for an additional Full Time Equivalent (“FTE”) position at the Lieutenant rank or above to handle the ADA Coordinator’s responsibilities.
3) The ADA Coordinator for Inmates shall be generally available during normal business hours (9 a.m. to 5 p.m. on weekdays) to respond to inmate requests and complaints and answer questions from and provide advice and assistance to the ACDF personnel. The ADA Deputy Coordinator shall be available when the ADA Coordinator is not available. If neither the ADA Coordinator or the Deputy ADA Coordinator are available, the Chief Deputy will appoint an interim ADA Coordinator of Captain or above until one of the Coordinators returns or one is newly appointed.
4) The ACSO has developed a job description for the position for the ADA Coordinator and ADA Deputy Coordinator for Inmates. The job description includes all duties, responsibilities, and qualifications set forth in this Agreement. The ACSO shall provide a copy of the job description to the United States Attorney’s Office for its review and approval. Upon receipt of the United States’ comments, the ACSO will address all of the United States’ concerns, if any, and will resubmit a draft for final approval, if any changes are necessary. The adoption of the final job description will occur within 90 days of the ACSO’s receipt of approval by the United States.
The ACSO has established qualifications for the positions of ADA Coordinator and ADA Deputy Coordinator for Inmates sufficient to ensure that the ADA Coordinator and ADA Deputy Coordinator for Inmates possess the educational background, experience, and skills necessary to carry out all of the duties and responsibilities of the position, and knowledge and experience dealing with the legal rights of persons with disabilities and the obligations of public entities under federal and state disability laws. The ACSO shall not designate any person to serve as the ADA Coordinator or ADA Deputy Coordinator, or maintain any person in that position, who does not possess the requisite background, experience, and skills in carrying out the duties and responsibilities of the position.
1) Within 90 days of the effective date of this Agreement, the ACSO shall ensure that the ADA Coordinator and ADA Deputy Coordinator for Inmates have the training necessary to ensure that the ADA Coordinator and ADA Deputy Coordinator for Inmates are fully knowledgeable about the legal rights of inmates with disabilities and the legal obligations of the ACSO with respect to inmates with disabilities. Further, during the duration of this agreement, the ACSO shall ensure that the ADA Coordinator and ADA Deputy Coordinator attend at least 24 hours of training per year on ADA requirements and new developments.
2) Specifically, with regard to ACSO’s obligation to ensure effective communication with qualified individuals with disabilities, the ADA Coordinator and ADA Deputy Coordinator for Inmates will be trained in the following areas:
The ACSO has modified existing directives, rules, policies, and procedures concerning the screening and classification of inmates upon entry into the custody of the ACSO:
The ACSO shall make available to visitors, inmate advocates, inmate family members, and representatives upon request, the name, office address, and telephone number of the ADA Coordinator and ADA Deputy Coordinator for Inmates. Further, such information shall be available in an accessible manner on the front page of ACSO’s web site in a location that is at least as conspicuous as the “Detention Center At-a-Glance” section of the current web site. 28 C.F.R. § 35.107. The identity of the ADA Coordinator and Deputy ADA Coordinator shall be on conspicuous posters of suitable size posted in locations in each facility where notices to inmates are normally posted, which are identified in Exhibit C. Moreover, the ACDF inmate handbook shall inform inmates that they can contact the ADA Coordinator and ADA Deputy Coordinator for Inmates through the housing unit deputy for each housing unit. Id.
Prohibitions on Discrimination
The foregoing list of circumstances is not exhaustive; there may be other circumstances not identified here when it may be necessary to provide qualified interpreters for effective communication. Under some circumstances other entities may have joint obligation to furnish a qualified interpreter.
To ensure effective communication with inmates and their visitors or companions who are deaf or hard of hearing, we provide appropriate auxiliary aids and services free of charge, such as: qualified sign language interpreters and oral transliterators, videophones, TTY's, notetakers, computer-assisted real time transcription services, written materials, telephone handset amplifiers, assistive listening devices and systems, telephones compatible with hearing aids, closed caption decoders or TVs with built-in captioning, and open and closed captioning of ACDF programs.
Please ask an Arlington County Detention Facility staff member for assistance.
To ensure effective communication with individuals who are deaf or hard of hearing, the Arlington County Sheriff’s Office will provide auxiliary aids, such as qualified sign language, oral, or tactile interpreters; videophones; TTYs; and volume controlled telephones, free of charge.
Please ask for assistance by contacting the ACSO’s ADA Coordinator, [name and full contact information].
The posted signs will include the International Symbol for Hearing Loss, the International Symbol for TTYs, and a symbol to indicate the availability of sign language interpreters:
Enforcement and Miscellaneous
Financial Litigation Unit
United States Attorney’s Office for
Eastern District of Virginia
101 W. Main Street #8000
Norfolk, VA 23510
A copy of the checks shall be sent to:
Assistant United States Attorney
2100 Jamieson Avenue
Alexandria, VA 22314
FOR THE UNITED STATES:
Lauren A. Wetzler
Attorney for the United States
Acting Under Authority Conferred by
28 U.S.C. § 515
/s/ Steven Gordon
Assistant United States Attorney
United States Attorney’s Office
Eastern District of Virginia
2100 Jamieson Avenue
Alexandria, Virginia 22314
For the Arlington County Sheriff
By: /s/ Beth Arthur
Elizabeth F. Arthur
Arlington County Sheriff